Propzio drafts leases, runs renewal outreach, writes inspection reports, files entity checks, and keeps your closing coordinator on schedule — so your licensed PMs only do the work that requires a license.
Your landlords already use Buildium. Your tenants already use whatever you give them. Propzio is the engine — not another login.
Every email, SMS, and PDF that leaves the system carries your company name. Propzio stays invisible to owners and tenants.
AI assembles drafts. Your licensed property manager is always the only one who hits send, sign, or file.
Each module runs on its own. Together they replace the busywork that fills your PMs' weeks — without replacing your PMs.
Drafts the full lease packet from an approved application. Cross-checks rent, term math, proration, names, and owner-of-record against the county tax roll before letting anyone press send for signing.
Watches every lease's renewal window, prices the new term against live IDX comparables, drafts the owner conversation and the tenant offer — then schedules the follow-up cadence.
Prefills move-out walks from the matching move-in. Generates per-item condition narratives from your photos. Refuses to send a report with missing damage photos.
Owns the lease-to-move-in window. Chases signatures, deposits, utilities, insurance, and the move-in inspection — pinging the right party at the right hour without burning out your team.
Pulls the W-9 at onboarding, watches Secretary-of-State status for every owning entity, and keeps the year-end rent-roll queryable so your owners' CPAs can issue their own 1099-MISC.
A single live picture of your portfolio — vacancies, late rent, expiring leases, overdue inspections, stuck applications, neglected leads. The dashboard your team actually opens at 8am.
Every AI action is bounded by guardrails written into the routes themselves — not a policy doc. You'd have to rewrite the server to break them.
See the audit log in actionThe agent never sends, signs, files, or pays. Every outbound action requires an explicit click from a property manager — enforced server-side, audit-logged either way.
When an admin acts on behalf of another PM, the event is written against both accounts. No one can claim "the agent did it" — the record always points to a human.
A two-layer blocklist plus a strict whitelist context. If any protected-class concept reaches a draft addendum, the request fails closed — the lease packet doesn't render.
Before a lease can be sent for signing, the system independently re-checks rent, address, term math, proration, tenant names, and the county-recorded owner. Mismatches block the send.
Propzio reads from and writes to your existing Buildium account. Your owners keep their portal and their statements. Propzio just handles the work that lives outside of it.
You don't need a bigger team. You need leverage on the team you have — without giving up the licensed, accountable, locally-known character your owners hired you for.
"We didn't want another tool. We wanted the work done. Propzio drafts the lease, runs the renewal call, writes the inspection — and we still sign every one of them."
30-minute call. We'll walk through Lease Copilot, the audit log, and the Closing Coordinator using a property type you actually manage.